This Privacy Policy outlines Kefi Tech Solutions Pvt Ltd's approach to processing of Data collected through our consultancy services and operations.

Kefi Tech Solutions Pvt Ltd is committed to treating data privacy seriously. It is important that you know exactly what we do with the personal data you and others provide to or for us, why it is processed and what it means to you. Please read this Privacy Policy carefully.

Definitions

The following capitalised terms shall have the meanings assigned to them as under:

• "Company" or "Kefi Tech Solutions Pvt Ltd" shall have the meaning as ascribed to the term in the first paragraph of this Privacy Policy.
• "Covered Person(s)" or "You" shall have the meaning as ascribed to the term in the 'Applicability' section of this Privacy Policy.
• "Data" shall have the meaning as ascribed to the term in the 'Data' section of this Privacy Policy.
• "Derivation" shall have the meaning as ascribed to the term in the 'Data' section of this Privacy Policy.
• "Derivative Data" shall have the meaning as ascribed to the term in the 'Data' section of this Privacy Policy.
• "Processing Entity" shall have the meaning as ascribed to the term in the 'Who we share your Data with?' section of this Privacy Policy.
• "Services" shall have the meaning as ascribed to the term in the 'Applicability' section of this Privacy Policy.
• "Specified Purposes" shall collectively mean business consultation, strategic planning, risk assessment, market research, business analysis, due diligence, background verification, performance assessment, compliance checks, business development, client service delivery, project management, quality assurance, administrative purposes, communication, follow-up services, reporting, documentation, legal compliance, regulatory reporting, and any other purposes incidental to our consultancy services, whether undertaken internally or through any Processing Entity.

Applicability

This Privacy Policy applies to personal data of any natural person ("Covered Person(s)" or "You" or any cognate variations thereof) which is processed by or for Kefi Tech Solutions Pvt Ltd, whether in physical or electronic mode. This Privacy Policy applies in relation to all consultancy services, advisory services, business solutions, training programs, workshops, seminars, digital services, online platforms, market research, strategic planning, project management, compliance services, audit services, risk management, business development, and any other professional services (collectively "Services") provided by us, whether we are in direct relationship or indirect relationship through any other intermediary/entity with you, including if you are an authorized representative of a corporate client or entity using our Services. Your service agreements and terms of engagement will cover specific matters in addition to this Privacy Policy, and this Privacy Policy does not limit any of those specific matters or any other consent that you may have given or may give to or for the benefit of Kefi Tech Solutions Pvt Ltd.

Who we are

Throughout this document, "we", "us", "our" and "ours" or any cognate variations thereof refer to Kefi Tech Solutions Pvt Ltd.

"Kefi Tech Solutions Pvt Ltd" or "Company" means: Kefi Tech Solutions Pvt Ltd having its registered office at, D1, Periyar Building, Technopark Campus, Phase 1 Trivandrum, Kerala, India Website: www.kefitech.com Our contact details are given at the end of this Privacy Policy.

Data

The personal data collected or received falls into various categories as under:

Identity & Contact Information

Name, address, signatures, date of birth, copies of identity documents, contact details including email and phone number, previous names, marital status, designation, department, company affiliation, professional qualifications, certifications, domicile, citizenship, nationality, residence, professional identifiers, photographs, and gender.

Data that identifies (whether directly or indirectly) a particular individual, such as information you provide on consultation forms, surveys, service applications, feedback forms, or similar fields.

Demographic information that you provide and aggregated or de-identified Data.

Professional & Business Information

Employment details, job title, company information, business registration details, industry sector, business size, organizational structure, reporting relationships.

Professional experience, qualifications, certifications, areas of expertise, project history.

Business objectives, challenges, requirements, preferences, and goals.

Information collected during consultation sessions, meetings, workshops, and training programs.

Project-related information, deliverables, timelines, budgets, resource requirements.

Performance metrics, feedback, evaluation results, and assessment data.

Financial & Commercial Information

Payment details, billing information, invoicing data, purchase history, commercial arrangements.

Business financial information relevant to our services (where applicable and with consent).

Contract values, payment terms, commercial agreements.

Information you provide about others or others provide about you

If you give information about someone else (for example, team members, colleagues, or business associates), or someone gives information about you, it may be added to any Data already held and used as described in this Privacy Policy.

Data from third-party providers to enhance our ability to provide relevant services, obtained with appropriate consent from public databases, professional networks, industry sources, and business partners.

Information from referral partners, business associates, and professional networks where we are part of a business engagement.

Information from online activities

Information about your internet activity collected through cookies and tracking technologies. For detailed information, see our Cookie Policy available on our website.

Data from your use of our website, client portals, online platforms, and digital services including device information, IP address, browser details, usage patterns, and interaction data.

Login credentials, access logs, and security-related information.

Communication preferences, newsletter subscriptions, and marketing interaction data.

Other Personal Information

Data access, correction, restriction, deletion, and portability requests and related communications.

CCTV images at our offices and meeting facilities (for security and safety purposes).

Recordings of meetings, calls, and training sessions (with explicit consent).

Records of correspondence and communications including emails, messages, and meeting notes.

Feedback, testimonials, case study information, and evaluation data.

Any other information you consent to be collected or used for our Services.

Out of the aforesaid data points, the following constitute 'sensitive personal data or information':

• Passwords and security credentials
• Financial information such as bank account or payment details
• Health information (if relevant to workplace consultations)
• Any biometric information
• Any detail relating to the above categories as provided by you

Note: Information freely available in the public domain or furnished under applicable information disclosure laws shall not be regarded as 'sensitive personal data or information'.

Any of the aforesaid data, including derivative data such as analytical results, reports, profiling data, and assessments prepared through algorithms, analytics, or automated processing, shall collectively be referred to as "Data". The process of creating such derivatives shall be referred to as "Derivation".

When and how your Data is collected

Your Data may be collected or processed through any of the following:

• When you submit Data to us including when you enquire about or engage our Services
• When you use our Services, platforms, or attend our programs
• During consultation sessions, meetings, workshops, and service delivery
• When you apply for Services, make enquiries, or engage with us
• During business development activities, client onboarding, and relationship management
• When you use our website, online platforms, client portals, and digital services
• During calls, emails, meetings, and other communications with our team
• From publicly available information and professional networks
• Through referrals and business partner networks
• From cookies and digital tracking technologies
• During events, seminars, and networking activities

By accepting this Privacy Policy or by engaging our Services, you agree that any person who submits Data to us is authorized by you to do so, and you authorize the processing of such Data for the purposes mentioned in this Privacy Policy.

Contact Us

For privacy-related queries, requests, or complaints, please contact:

Privacy Officer: Girish Nair
Email: info@kefitech.com
Phone: +91 8089050600

Effective Date: 2025-05-27
Last Updated: 2025-05-27